What does a Boardroom AV System Cost?

In the UK, the fully installed cost of a professional boardroom audiovisual (AV) system ranges between £8,000 and £60,000+ (ex. VAT).

Unlike small huddle spaces or standard meeting rooms that rely on simple all-in-one video bars, high-specification boardrooms require dedicated digital signal processors (DSPs), multi-camera tracking systems, spatial microphone arrays, and automated environmental room controls to serve larger table capacities (12–20+ seats).

Cost Summary by Boardroom Specification Tier (ex. VAT)

• Standard / Entry-Level

  10–14 seats.

  Dual 75" commercial 4K displays, modular video bar (Logitech Rally / Yealink A30), table touch console, native MTR/Zoom compute unit.
  

  Services: Basic site installation, cable containment, core platform commissioning.

  £8,000 – £15,000

• Mid-Tier Executive

  14–20 seats.

  Dual 85" displays (or interactive touchscreens), optical PTZ auto-tracking camera, ceiling array microphone with DSP, integrated tabletop cable management.
  

  Services: Structured containment cabling, acoustic calibration, custom GUI programming.

  £15,000 – £35,000

• Enterprise / Flagship

  20+ seats / Custom.

  Direct-View LED (dvLED) video wall (110"+), multi-PTZ camera tracking system, ceiling mic grids, Crestron/Q-SYS automation (lighting, blinds, HVAC).
  

  Services: Specialist structural mounting, full acoustic treatment, on-site commissioning & handover.

  £35,000 – £60,000+

Component Cost Breakdown

• Visual Display Systems (£2,000 – £15,000+)

  Dual Commercial 4K Displays (75"–85"): Standard practice for corporate boardrooms to separate shared presentation materials from remote video participants (£2,000 – £5,000 total).
  

  Direct-View LED (dvLED) Walls: Seamless bezel-free displays used in high-end executive suites (£10,000 – £30,000+).

• Audio Infrastructure & DSP (£3,000 – £10,000)

  Boardroom tables are typically too long for table-mic pick-up without picking up paper rustling or typing noise.
  

  Ceiling Microphone Arrays (e.g., Shure MXA920, Sennheiser TCC2): Mounted flush or suspended above the table to isolate speaker zones (£2,000 – £4,500 per unit).
  

  Digital Signal Processors (DSP - e.g., Q-SYS Core, Biamp Tesira): Hardware engines providing acoustic echo cancellation (AEC), automatic gain control, and noise reduction (£1,500 – £4,000).

• Camera Capture Hardware (£2,000 – £8,000)

  Optical PTZ (Pan-Tilt-Zoom) Systems: Single or dual 4K cameras with 12x–30x optical zoom that automatically pivot to active speakers based on microphone directional telemetry (£1,500 – £5,000).

• Control & Automation Systems (£1,500 – £5,000)

  Control Processors (Crestron / Extron): Central touch-panel interfaces enabling single-button room startup, volume control, lighting scene adjustments, and motorised blind operation.

Ongoing Operational Costs (OPEX)

• Platform Licensing

  Native Microsoft Teams Rooms Pro (£30.80 / room / month ex VAT) or Zoom Rooms (£33.25 / room / month ex VAT).

• AV Support Agreements (SLAs)

  Managed service cover for hardware replacement, firmware maintenance, and on-site engineer response typically costs 8% to 12% of total hardware value annually (£1,000 – £4,000 / year ex VAT).

Frequently Asked Questions (FAQ)

• Why are boardroom AV installations significantly more expensive than standard meeting rooms?

  Boardrooms require specialized equipment such as ceiling array microphones, digital signal processors (DSPs), and multi-camera tracking systems to ensure accurate audio pickup and visual framing across 12–20+ seats without picking up room noise.

• Why are dual displays recommended over a single large screen in boardrooms?

  Dual commercial 4K displays allow organisations to dedicate one screen entirely to shared presentation content and the second screen to remote video participants, maximizing gallery equity and collaboration engagement.

• What is included in ongoing AV operational costs (OPEX)?

  Ongoing OPEX includes cloud platform software licenses (e.g., Microsoft Teams Rooms Pro or Zoom Rooms) alongside managed service support contracts (SLAs) that cover hardware replacements, regular firmware updates, and rapid on-site engineering assistance.

• Can environmental controls like lighting and blinds be integrated into the AV system?

   Yes. Mid-tier and flagship boardrooms routinely utilize central control processors (such as Crestron, Extron, or Q-SYS) connected to touch consoles to allow one-touch control over video conferencing, room lighting scenes, volume, and motorised blinds.

Upgrade Your Workplace AV Support Today

Don't let AV downtime interrupt critical business meetings. Secure your audiovisual infrastructure with reliable, SLA-backed maintenance and expert engineering support tailored to your organisation.

Contact us today to explore customised AV support contracts and request a tailored quote for your workspace.