In the UK, setting up a Microsoft Teams Room (MTR) typically costs between £2,000 and £12,000+ per room for hardware and installation, plus an ongoing software licensing fee of £0 to £30.80 per room, per month.

The total cost depends on room size, chosen hardware tier (e.g. Logitech, Yealink, Poly, Crestron), room cabling requirements, and software licensing choices.

MTR Setup Costs by Room Size (Excl. VAT)

1–4 people
Hardware - £1,200 – £2,500
Total Install - £1,700 – £3,500
5–10 people
Hardware - £2,200 – £4,500
Total Install - £3,000 – £6,000
11–20+ people
Hardware - £4,500 – £10,000+
Total Install - £6,000 – £13,000+
20+ – Modular
Hardware - £10,000 – £30,000+
Total Install - £15,000 – £35,000+

Note: Estimates exclude display screens (TVs/monitors) and standard structural wall-building works. Professional installation typically accounts for £500 to £3,000+ depending on room complexity.

Microsoft Teams Room Software Licensing Costs

Microsoft licences MTR hardware per device, separate from standard user Microsoft 365 licences:

Microsoft Teams Rooms Basic (Free): Covers up to 25 rooms per tenant. Includes core video calling, screen sharing, and join capabilities, but lacks advanced remote management, security features, and dual-screen optimisation.

Microsoft Teams Rooms Pro (£30.80 / room / month, excl. VAT): Recommended for corporate estates. Includes dual-screen support, AI IntelliFrame, advanced telemetry, remote device management via the MTR Pro Portal, conditional access, and cross-platform interoperability (Direct Guest Join for Zoom/Webex).

Cost Breakdown by System Component

A standard Microsoft Teams Room certified bundle includes:
Compute Engine: A dedicated Windows mini-PC or native Android compute unit.
Touch Controller: Tabletop touch pad (e.g. Logitech Tap, Yealink MTouch) for single-tap meeting joins.
Camera & Microphones: All-in-one video bars for small spaces, or PTZ cameras with ceiling/tabletop beamforming mic arrays for large rooms.
Commercial Displays: Dual 55"–75" commercial-grade 4K screens (£500–£1,200 per display).
Mounting & Cabling: Wall mounts, HDMI/USB-C extension cables, and cable containment trunks (£150–£400).
Installation & Acoustic Tuning: On-site cabling, physical mounting, network configuration, and microphone calibration.
Annual Support Contracts (Optional): SLA-backed hardware monitoring, firmware management, and on-site repair cover typically cost £400 – £1,200 per room annually.

Frequently Asked Questions

No, Microsoft policy requires dedicated device licences for Microsoft Teams Room systems rather than standard user licences. You can choose Microsoft Teams Rooms Basic (free for up to 25 rooms) or Microsoft Teams Rooms Pro (£30.80 per room per month, excl. VAT).
No, certified MTR hardware kits (from manufacturers like Logitech, Yealink, Poly, or Crestron) generally include the compute engine, touch controller, camera, and microphones. Commercial-grade 4K display screens (£500 to £1,200 each) and wall mounts are budgeted separately.
While Teams Rooms Basic covers core calling and screen sharing for small deployments, most organisations require Teams Rooms Pro. Pro provides dual-screen support, remote management via the Pro Portal, AI features like IntelliFrame, conditional access security, and guest join for Zoom and Webex meetings.
In addition to software licensing, optional SLA-backed support contracts usually cost between £400 and £1,200 per room annually. This covers proactive hardware monitoring, firmware updates, on-site engineering repair, and technical support to minimise meeting downtime.

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